How to use forms for HR and internal company processes
Internal communications are always about speed and order. When an employee needs to send an application, fill out a questionnaire, arrange a vacation, or convey an idea, they should have one simple channel that works accurately. Emails get lost, messengers get confused, and paper forms have long been out of circulation.
Online forms solve this problem.: They create a unified, transparent, and convenient way for employees and the HR team to interact.
Where forms are especially useful within the company
1. Applications for vacations, business trips, and absence from work
To prevent HR from collecting data manually, employees can send requests using the form: dates, type of absence, comments, attached document (for example, a medical certificate).
QForm supports uploading large files - up to 1 GB, which is convenient for official documents on scans or photos. After sending it, HR immediately receives a notification in Telegram or email. This reduces the processing time and eliminates the loss of applications.
2. Internal surveys: engagement, working conditions, process satisfaction
Surveys often require anonymity and honest answers. The form solves this: the employee fills it out via a link or through a QR code posted on the corporate stand. The HR team gets convenient analytics in mini-CRM: applications are sorted, filtered, and you can leave comments on them.
3. Gathering ideas and initiatives from the staff
If a company makes "Suggest Improvement" programs, the form becomes the ideal format. Employees send ideas, attach materials, and share process suggestions.
The HR department can work in a separate space without mixing these requests with other requests. And through a webhook, the proposal can be automatically sent to a Telegram bot or a system where the ideas are further evaluated by the commission.
4. IT applications: accesses, problems, requests for equipment
Employees send requests like "printer is not working", "need access to the system", "laptop is broken". The form speeds up the work of the IT department:
- applications are sent instantly to the messenger;
- The engineer sees accurate data;
- You can attach a photo of the error or a screenshot.;
- in the mini-CRM, it is convenient to change the status of a request (new - in progress - resolved).
5. Forms for the adaptation of beginners
When onboarding, it is important to collect data from a new employee: the necessary equipment, workplace preferences, access rights, and documents. HR creates the form once, and all changes automatically appear on the corporate portal, without the developer's involvement. Employees get access through a link, and then HR sees all the answers in a convenient personal account.
Why is QForm convenient for internal processes
Access rights and data security
The system allows you to differentiate the rights of employees: who sees applications, who can edit, who has access only to their own directions. All data is stored on Russian servers, the service fully complies with 152-FZ.
Integration and automation
QForm connects to CRM, Trello, chatbots, and corporate tools and allows you to build a full cycle of handling requests without manual actions.
Working without a developer
HR changes the form itself: adds a field, removes a question, and edits suggestions. The changes are automatically updated wherever the form is placed.
Result
Forms are not just about websites and customer requests. They provide even more benefits in internal communications: they simplify processes, create order, speed up the work of the HR team and reduce the burden on administrators, IT and managers.
QForm allows you to implement such forms in a few minutes: place them via a link, through a QR code, set up notifications, integrations, statuses and accesses.